Effective reporting is essential for managing and optimizing your training programs. LMS Portals provides two powerful reporting options for administrators: Standard Reports and Custom Reports. Understanding when to use each ensures you capture the insights you need—without extra work.
Standard Reports: Fast, Pre-Built Insights
What They Are:
Standard Reports are built-in, ready-to-use reports that provide immediate access to the most commonly needed training data.
Examples Include:
User activity and engagement
Course enrollment and completion
Quiz and survey results
Learning path progress
Purchase reports for eCommerce-enabled portals
When to Use Standard Reports:
You need quick insights without building reports from scratch
You want to monitor training performance on a routine basis
You’re preparing regular updates for leadership or compliance
You prefer consistent reporting formats for recurring needs
Benefits:
Time-saving and easy to access
Reliable and consistent data outputs
No configuration required
Custom Reports: Flexible, Tailored Analytics
What They Are:
Custom Reports allow administrators to generate reports using any combination of data and timeframes, giving you maximum control over the insights you present.
Capabilities Include:
Combine data from users, courses, quizzes, surveys, learning paths, and eCommerce
Filter results by portal, user group, course, or department
Choose any timeframe, from single-day snapshots to multi-year trends
Export in shareable formats for internal and external stakeholders
When to Use Custom Reports:
You need specialized reporting for specific projects or stakeholders
Leadership or clients request targeted insights beyond the standard set
You are preparing compliance audits or detailed performance analyses
You want to demonstrate ROI or program impact with tailored data
Benefits:
Complete flexibility to meet unique reporting requirements
Streamlined communication with stakeholders through tailored insights
Enhanced decision-making supported by deeper analysis
Choosing the Right Report for the Job
In many cases, Standard Reports are sufficient for routine tracking, dashboards, and periodic updates. However, when you need deeper insights, specialized stakeholder reporting, or compliance-ready documentation, Custom Reports are the ideal choice.
By combining both tools, LMS Portals administrators can create a comprehensive reporting strategy that is both efficient and impactful—saving time on everyday reporting while still supporting the organization’s most strategic needs.
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